Hassell Ltd and its related entities including FreeState (‘Hassell’) are committed to protecting the privacy of the personal information it collects about you. Hassell conducts its business through its studios in Australia, the United Kingdom, the United States, Hong Kong, China and Singapore.
This policy applies to personal information it collects in connection with all of its business including through our websites at www.hassellstudio.com, www.freestate.co.uk and www.freestatestudio.com. If you have any questions about this policy and how we handle your personal information, please contact us on the details at the end of this policy.
What is Personal Information?
Personal information broadly means information relating to or about you (you may be identified directly or indirectly from the information or by reference to other information or other identifying factors. Personal information also includes sensitive information such as about your health and information about your racial or ethnic origin, political opinions, and your criminal record.
Personal Information we collect
Hassell collects personal information about our clients, individuals associated with or employed by our clients, job applicants, our business and professional contacts, and our suppliers.
The types of personal information we may collect about you includes:
_your name, title, personal and/or professional contact details such as email, mobile phone number and address
_details of the organisation that you work for or represent, your position, and areas of interest
_bank or payment details
_resumes and references
_for job applicants, your skills, qualifications, languages spoken, professional memberships or accreditations, interests, employment history, personal references and past responsibilities
_your IP address, and browser type.
Click here for information on our Cookies policy and what information we collect through our use of first and third party cookies and analytics and for what purposes.
How we collect Personal Information
Where practicable, we will collect your personal information directly from you including when you visit our studios or website, follow us through our social media accounts, when you contact us by email, phone or post and in the course of doing business with you. We may also collect your personal information from third parties, such as your employer where they nominate you as their contact or representative.
Where practicable and lawful, you can deal with us anonymously or using a pseudonym. However in many circumstances, if we do not collect the personal information we have asked for then we may not be able to provide our professional services, properly manage our business relationship with you, respond to your enquiries, pay your invoice or consider your job application.
How we use and disclose Personal Information
We may use your personal information that we collect under our contract with you to:
_provide you with our professional services; and
_manage our relationship with you and/or the organisation you represent.
For our legitimate interest in:
_assessing your job application;
_helping to diagnose problems with our server and to administer our website;
_tracking your visits to or from our websites and to help us understand our visitors’ needs related to our website design;
_complying with our legal statutory and contractual obligations;
_direct marketing, development of events, programs and promotions and managing subscriptions; and
_responding to enquiries and complaints.
With your consent, where required, we will, through the preferred communication channel you have selected (by email or telephone):
_contact you with information about our knowledge leadership events and insights;
_send you our subscriptions; and otherwise
_market and promote our services to you.
If you have provided your consent you can withdraw it without detriment at any time (see ‘opting out of direct marketing’ below).
We may disclose your personal information:
_to your employer or the organisation you represent;
_when we share it between our related companies which are located in Australia, China, Hong Kong, Singapore, the United States and the UK;
_to our subcontractors and service providers.
Any third parties to whom we disclose or permit access to your personal information in the course of providing services on our behalf will be subject to strict contractual restrictions to ensure that they protect personal information and keep it confidential, consistent with relevant privacy and data-protection laws.
In certain circumstances (where required or permitted under applicable laws or with your consent (if so required by applicable laws), we may disclose personal information relating to you to third parties in order to comply with any requirements of law, or any legal or regulatory process, for the purposes of obtaining legal advice, for the purposes of credit risk reduction, to prevent and detect fraud and/or to protect and defend the rights and property of Hassell.
In the event that we or a part of our business undergo re-organisation or are sold or licensed to a third party, any personal information we hold about you may be transferred to that re-organised entity, licensee or third party.
International disclosure of Personal Information
Depending on where you are, your personal information may be shared with our Hassell studios based in Australia, China, South East Asia, the United Kingdom and the United States. For example, if you are involved in the provision of our professional services in Australia, your information may be shared with Hassell studio in the United Kingdom to gain their specific assistance in the provision of those professional services.
Where permitted we may disclose your personal information between our studios for the purposes of inviting you to targeted events or to contact you with information about our knowledge leadership and insights program.
We may also disclose personal information to subcontractors and service providers located overseas in the same countries as our studios and may use service providers to help us run our sites, some of whom may be based outside the EEA.
Opting out of direct marketing
As described above, we may with your consent where required under applicable law, send direct marketing communications to you (including our online subscription forms on both the Hassell and FreeState websites at www.hassellstudio.com and www.freestatestudio.com and www.freestate.co.uk) via email. If you do not wish to receive direct marketing communications in the future, you may opt-out at any time at no cost to you. To opt-out, please follow the instructions in our emails or contact your local studio.
Security and storage of Personal Information
Hassell takes into account security and confidentiality when handling personal information in both the physical and electronic environment. Generally we hold personal information electronically in our CRM and other databases located in various locations around the globe. We have security measures in place that ensure only authorised users can access this information.
We also take reasonable steps to destroy or de-identify personal information that we hold when we no longer need it for a purpose for which we may use or disclose it. We keep client and supplier information for as long as we maintain a client supplier relationship and for 7 years afterwards or otherwise as required for our business operations or by applicable laws. We may need to retain certain personal information after a customer or supplier account has been closed or deleted to enforce our terms, for fraud prevention, to identify, issue or resolve legal claims and/or for proper record keeping purposes.
Details of unsuccessful candidates are retained for 6 months unless you have asked that or consented to your details being retained on file by us for longer.
We may also retain a record of any stated objection by you to receiving Hassell marketing for the purpose of ensuring we can continue to respect your wishes and not contact you further.
Personal Information rights
Where provided by applicable law, you have the right to access the personal information that we hold about and to receive a copy of that information. You can also ask that personal information provided by you to us is transmitted to another party. We may need to verify your identity to respond to your request. We will respond to any request within a reasonable period permitted under applicable privacy laws and will generally give access unless an exemption applies to certain information.
If your details change, or you believe that your personal information is inaccurate, out-of-date, incomplete, or irrelevant or misleading you may ask us to update or correct it or where applicable request erasure of your personal information or request that further processing is restricted while we investigate your concerns with this information. We may need to verify your identity first.
You can make a request for access or correction by contacting us on the details below.
You may also withdraw your consent where provided or object to the further processing of your personal information under certain circumstances.
If we refuse any request you make in relation to your available rights, we will write to you to explain why and how you can make a complaint about our decision.
If you are concerned that we may have breached your privacy and wish to make a complaint, please write to the Privacy Officer at your local studio using the details below. We will investigate your complaint and do our best to resolve it. We will respond to you within a reasonable period time and generally within 30 days.
If you are not satisfied with our response, you may be able to refer your complaint to your local data protection regulator or privacy commissioner.
How to contact us
Contact Hassell’s Privacy Officer by email at firstname.lastname@example.org or by contacting your local studio. If you’re in Singapore contact our Privacy Officer on +65 6224 4688 or email@example.com.
For the purposes of UK data protection law Hassell with the address, Ground Floor, 1 Curtain Place, London EC2A 3AN United Kingdom is a data controller for our websites and services provided through our websites www.hassellstudio.com, www.freestatestudio.com and www.freestate.co.uk.
Last updated: November 2019